2023 Marketing Kit and Opportunities
Enjoy in-person interactions with over 200 Acupuncturists. The Acupuncture and Asian Medicine Conference is one of the largest events on the East Coast, attracting not only Florida Licensed Acupuncturists but also around the country.
During this 3 day Conference, you will have the opportunity to meet and network with potential customers, and build lasting professional relationships.
Exhibitor space is limited to only 36 companies this year.
The Expo Hours
Friday, August 25, 2023 - 8:00 am to 6:30 pm
Saturday, August 26, 2023 - 8:00 am to 6:30 pm
Sunday, August 27, 2023 - 8:00 am to 12:00 pm
The Expo is open to non-conference attendees from 5:00 pm to 6:30 pm on Friday, August 25, 2023
FSOMA will NOT use any outside housing vendors. If you're contacted by someone to make your reservations - Don't Do It - IT IS A SCAM
   
Register to be a Conference Exhibitor | Select Your Marketing Strategy | Pick Your Exhibit Booth Placement | Network with Potential Life-Long Customers
Marketing Opportunities Available:
CANCELLATION POLICY:
All requests for cancellation must be received by FSOMA in writing or confirmed by e-mail.
Cancellation requests prior to July 1, 2023 are eligible for a full refund minus a $75 processing free.
Cancellation requests between July 1, 2023 and July 25, 2023 will receive a 50% refund.
Cancellations received after July 25, 2023 will not be eligible for a refund.
PROMOTIONAL PACKAGES
Gold Sponsor Package - $7,499
Exclusive | Only 1 available
Present a 15-minute PowerPoint presentation at the General Assembly (held on Friday evening at 6:30 pm) and sponsor the Friday evening Reception, held from 5:00 pm to 6:00 pm. You will also enjoy a Double booth space with up to four 6' tables and floor space that is 20' wide by 10' deep.
- Double Large Exhibit Booth
- 8 Exhibitor Passports
- 20' wide and 10' deep floor space
- Four 6' tables
- Give a 5 to 15-minute PowerPoint presentation at the General Assembly, about your goods and services.
- 2 Full Page color ads in Conference Brochure. Ad location in the most desirable section of the brochure: the back cover and the inside front cover.
- 4 free eBlasts to the entire state database
- Catalog, flyer, and samples added to the attendee bag
- Branding package:
- Logo listing on attendee pages of the website
- Logo listing in Event Conference Brochure and Event Map
- Logo listing on top of the Conference Poster
Jade Sponsor Package: $6,499
Only 3 available
Present a 50-minute educational Breakfast Symposium and enjoy many advertising values for your company. You’ll work with the conference planning committee to select a topic to present at the Breakfast Symposium, and benefit from advanced promotional design to attract the maximum number of attendees to your lecture. Generally, sponsors earn additional benefits through marketing or networking deliverables. Breakfast Symposiums are a favorite for attendees, and are sought after by seasoned conference attendees.
- Single Large Exhibit Booth
- 2 Exhibitor Passports
- One 6' table
- Choose from Friday, Saturday, or Sunday 7:30 am to 8:30 am Breakfast Symposium. Symposium space allows for up to 125 attendees. Additional attendee space can be added with additional funding.
- Full Page color ad in Conference Brochure
- Flyer insert or sample in the attendee bags
- Branding package:
- Logo listing on attendee pages of the website
- Logo listing in Event Conference Brochure / Event Map
- Logo listing 2nd, 3rd, 4th, or 5th from the top of the Conference Poster
*Note: Symposiums can be related to your products and business. Clinically useful classes are more popular as they are eligible for CEUs & PDAs.
Coffee Break Sponsor Package - $3,499
- Large Exhibit Booth
- 2 Exhibitor Passports
- A Poster of your making, displayed during the breaks
- Break times are estimated to be scheduled:
- Friday 10:30 am & 3:30 pm
- Saturday 10:30 am & 3:30 pm
- Sunday 10:30 am & 2:30 pm
- Full Page color ad in Conference Brochure
- 1 Free eBlasts to the entire state database
- Flyer and sample in the attendee bags
- Branding package:
- Logo listing on attendee pages of the website
- Logo listing in Event Conference Brochure / Event Map
- Logo listing 4th down the Conference Poster
 
TRAFFIC-BUILDING MARKETING PACKAGES
Display Poster: $395
Exclusive | Only 1 available
- 1 Display Poster Stand (Size: 36" x 24") Limited – Available on a first-come, first-served basis
- You supply the graphic for the 36" x 24" poster
- The poster will be displayed near the front of the Registration Desk, posted on the Conference website, and as an addition to the printed Conference Brochure.
- Your Brand's participation will be mentioned in the promotional email to pre-registered attendees via FSOMA.org (FSOMA.org is the leading online resource for Florida’s Acupuncture and Oriental Medical Professionals)
Notepad Sponsor: $295
Exclusive | Only 1 available
Attendees know that one of the best ways to stay focused and organized is to take good notes. Whether attendees are in the classroom or walking the Expo, they all need a handy place to make notations, organize business cards, keep track of orders, and remember show deals.
Use this sponsorship opportunity to make a statement by printing your business name and logo on the Notepad, which all attendees will reach for many times throughout the Conference.
- The Sponsor is responsible for selecting and providing at least 250 notebooks with approved artwork printed on them.
- Notepads will be added to each Attendee’s welcome bag
- Notepads must be delivered to the Hotel prior to the Conference start date, to be included in the welcome bag.
- For help or any questions, please contact Ellen Teeter, FSOMA Executive Director.
Lanyards: $295
Exclusive | Only 1 available
- Company name only – exhibitor provides lanyards and badge holders
- Distributed at Attendee Registration Table
Water Bottles: $295
Exclusive | Only 1 available
- Company to provide reusable water bottles with their company logo on it
- Reusable water bottles will be added to the Attendee Welcome Bag
Attendee Bag Inserts
- Single Insert: Trifold Brochure/Flyer – $150
- Single Insert: Sample with brochure – $100
- Company Catalogue insert - $300
- Distributed in Attendees Welcome Bags
Attendee Bags: $595
Exclusive | Only 1 available
- Company provides logo and the bags
- Company name or logo should be placed on one side of the attendee welcome bag
- FSOMA Conference logo on one side of the bag
Silent Auction Donation & Raffle Items
Anyone can participate in these extra-value events.
Silent Auction:
During the breaks and receptions attendees bid on the FSOMA Silent Auction. It is our biggest fundraising campaign for the Forward Fund, a fund organized to help pay for advocacy initiatives such as the Acupuncture Education Day (the annual health fair at the Florida State Capitol) and exhibiting at other medical conferences throughout the year. Get extra attention during the bidding by donating a gift item.
Your donation towards the Silent Auction will help us raise the funds we need to continue our Advocacy work.
Raffle Donations:
Raffles will be given out to our attendees during our Evening Networking Reception held Friday and Saturday nights.
Our evening receptions are well attended by conference attendees, exhibitors, speakers, and guests.
Get Extra Attention with an Email Blast: $250
CONFERENCE BROCHURE & EVENT MAP MARKETING OPPORTUNITIES
Printed Conference Brochure Ads
Ad Size Options:
- Full Page $500
- Half Page $330
- Quarter Page $220
FULL-COLOR Conference Registration Brochure. Deadline to submit an ad copy is June 1, 2023
* Early Bird Special * Full Page Ad for Early Bird Exhibitors for only $400. Use coupon code “earlybird” at checkout
EXHIBIT HALL BOOTHS OPPORTUNITIES
Large Booth: $1,679
- The exhibit booth space is 10′ wide and 8′ deep, allowing a height of 10′ x 10′ for displays
- Ideal for Exhibitors with large pop-up displays behind their table, and that requires electricity
- Located against a wall either in Exhibit Hall or if you prefer in the Foyer
- 2 Exhibitor Passports
- If your company anticipates sending additional staff or other individuals to the conference, then your company will be required to purchase additional admission passes to the Exhibit Hall – at a cost of $150 each.
- The difference is in floor space and exhibit height, not actual table size – All Exhibits, regardless of size are provided complimentary a 6′ table, linen, wastebasket, and two chairs
Small Booth: $1,399
- These spaces are 7′ wide x 5′ deep
- Booth Space: 6 inches on each side of the 6-foot table with 2.5′ to stand in front or behind the table
- 1 exhibitor passport
- Additional Staff Pass may be purchased if needed– at a cost of $150 each.
- The difference is in floor space and exhibit height, not actual table size – All Exhibits, regardless of size are provided complimentary a 6′ table, linen, wastebasket, and chair
Additional Company Representatives - $150
- Large Booths come with 2 Company Representative passports
- Small Tabletops come with 1 Company Representative passport
- If you need more representatives for your company add them during your exhibitor registration.
CANCELLATION POLICY:
All requests for cancellation must be received by FSOMA in writing or confirmed by e-mail.
Cancellation requests prior to July 1, 2023 are eligible for a full refund minus a $75 processing free.
Cancellation requests between July 1, 2023 and July 25, 2023 will receive a 50% refund.
Cancellations received after July 25, 2023 will not be eligible for a refund.
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